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Publisher
Prof. Dr.-Ing. habil. Detlef Schulz

Helmut-Schmidt-University
Bundeswehr University Hamburg
Chair of Electrical Power Systems

Holstenhofweg 85
22043 Hamburg

Phone: +49-40-6541-2757
Fax: +49-40-6541-3083

E-mail: info@neis-conference.com

Legal Representative
Univ.-Prof. Dr.-Ing. habil. Detlef Schulz

Value Added Tax Identification Number
DE 243036645

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General Terms and Conditions (GTC)

General Terms and Conditions for the NEIS Conference at the Helmut-Schmidt University / Bundeswehr University Hamburg (HSU/UniBw H)

  1. Scope of application

These General Terms and Conditions govern attendance of the NEIS Conference 2021. The conference is being organised by the chair of Electrical Power Systems (Uni.-Prof. Dr.-Ing. Detlef Schulz). Under these General Terms and Conditions, the organiser and contracting party is the Federal Republic of Germany, represented by the Federal Ministry of Defence, represented by the President of the HSU/UniBw H.

  1. Application and conclusion of contract

Anyone wishing to attend the NEIS Conference is required to send an application, together with the required verification documents, and pay the attendance fee to the organiser prior to the beginning of the event. The documents can be sent either by mail to Helmut-Schmidt-Universität/Universität der Bundeswehr Hamburg, Professur für Elektrische Energiesysteme, Holstenhofweg 85, 22043 Hamburg, by fax to the number +49 40 6541-3083, or by email to info@neis-konferenz.de. The application forms are provided on the conference website or can be requested by email. An application is considered a binding contractual offer and an acknowledgement of these General Terms and Conditions. Applicants will receive confirmations of their applications from the organiser. A contract will be considered concluded as soon as this confirmation of application has been received.

  1. Reduced-fee attendance

To promote the development of junior scientists, the organiser offers a limited number of students the possibility to attend the conference for a reduced fee. Bachelor, Master and PhD students can apply for a reduction in the attendance fee by submitting a binding application for the NEIS Conference by the specified deadline, submitting a scientific article of which they are the lead author and filing an application for a reduced fee. The application form containing the conditions for attending the NEIS Conference for a reduced fee is available on the conference website.

Applicants wishing to attend the conference for a reduced fee must submit verification documents in the form of a copy of their student identification cards. PhD students must also specify in their application what type of employment they are in.

The decision on whether an applicant can attend the conference for a reduced fee will be made by the organiser. Careful consideration will be given to applications, and the applicants will be notified of this decision made on them.

  1. Conference attendance and obligations

With the exception of the conference transcript, all conference materials (e.g., name badge, USB stick, or Wi-Fi access code) will provided  to the attendees who have paid their attendance fees in full during the registration process. After registration, the attendees will be responsible for the safekeeping of the materials. The organiser can not be held reliable for any loss of material.

Attendees of the NEIS Conference must use their legal name while using the conference platform.

Attendees of the NEIS Conference are obliged to follow instructions given by the organiser and staff of the HSU/UniBw H to ensure that the conference proceeds as planned unless they impose limits on any other rights. In the event of (repeated) failure to comply to the instructions, Section 9 ("Disqualification from attendance") of these General Terms and Conditions will apply.

  1. Terms of payment

Following the receipt of the confirmation of attendance and bill, the attendance fee must be paid into an account specified by the organiser in the billing process. When the fee is transferred, the transaction number specified on the bill must be stated as the intended purpose. The attendance fee must be paid in full prior to the beginning of the event.

The attendance fee must be paid in full in Euro (€) currency by the dates specified on the bill and on the registration page. In the event of discrepancies between the dates on the bill and the registration page, the date on the bill will apply. To fulfil the deadline,the attendance fee must be received in full at the account specified on the bill by the applicable dates and when no other arrangements have been made in writing between the organiser and applicants.

Any expenses arising for attendees from accommodation and travel to and from the conference and any other expenses incurred over and above the attendance fee must be paid by the attendees.

  1. Transfer of registration to another person

If registered applicants are unable to attend the conference, a substitute from the same establishment (company, institution) can be nominated to replace them. The organiser must be notified of this change no later than two weeks prior to the beginning of the event and provided with the name and contact data of the new attendee.

If a registration is transferred from a person who has successfully applied for attendance for a reduced fee to a substitute, the substitute will be required to pay the full attendance fee. This fee, or the minus amount if a (part) payment has already been made, must be paid no later than during the registration process conducted at the event itself.

  1. Cancellation or withdrawal on the part of applicants

After the revocation deadline, applicants can cancel their applications or withdraw from the contract in writing, and any attendance fees already paid less a cancellation fee will be refunded. A written declaration must be submitted to cancel an application to attend the NEIS Conference after the revocation deadline. Applicants who withdraw up to four weeks prior to the beginning of the event will be charged a cancellation fee of 30% of the attendance fee. Applicants who withdraw up to two weeks prior to the beginning of the event will be charged an increased cancellation fee of 50% of the attendance fee. The relevant date shall be the day on which the organiser receives the written declaration of withdrawal. Applicants who give notice of cancellation or withdrawal later or do not do so at all will be obliged to pay the attendance fee in full, and any fees already paid cannot be refunded.

Cancellations must be submitted in writing to Helmut-Schmidt-Universität/Universität der Bundeswehr Hamburg, Professur für Elektrische Energiesysteme, Holstenhofweg 85, 22043 Hamburg, by fax via the number +49 40 6541-3083, or via email to info@neis-konferenz.de and will be fundamentally confirmed in writing by the organiser.

  1. Cancellations or changes on the part of the organiser

In special cases (e.g., in the event of a pre-set minimum number of applicants not being reached, speakers becoming unavailable at short notice and substitutes being unable to be found or other unforeseen circumstances), the organiser has the right to postpone or cancel the event. Applicants will be notified via the contact details they provide upon registration. In the event of cancellation, attendance fees that have already been paid will be refunded. Such attendance fees will also be refunded if applicants are unable to attend the conference on a new date.

The organiser reserves the right to replace speakers or to change the schedule, the dates or – within reason – the location of the event. Applicants cannot derive any rights from such cases, e.g., the right to withdraw from the contract or the right to a reduction in the attendance fee.

  1. Disqualification from attendance

In special cases (e.g., delay in payment in spite of reminder, disruption of the event), attendees can be disqualified from attending the rest of the event. In such cases, the organiser maintains the right to receive payment of the attendance fee.

  1. Organiser's liability

Attendees who use facilities, rooms and equipment at the event do so at their own risk. The organiser's liability for any damage caused in connection with the event will be limited to damage caused by intent and gross negligence. This limitation of liability shall not apply to injury to life, body or health due to a negligent or intentional breach of duty on the part of the organiser or a legal representative or assistant of the organiser.

  1. Publication of articles

The organiser of the NEIS Conference intends to publish the scientific articles presented during the event in a conference transcript. Officially registered attendees who paid the fee will receive a free copy of the conference transcript. Any necessary agreements between the editors, the authors of the articles and the publishers will be made separately from these General Terms and Conditions for the NEIS Conference. This so-called Copyright Agreement will be provided to the authors by the organiser.

  1. Visa for foreign applicants wishing to attend the conference

Invitations to the NEIS Conference for visa application purposes will only be issued upon request and upon submission of a scientific article. The costs for applying for a visa application or for sending an invitation (e.g., by express delivery) will be borne by the applicants. The decision concerning the issue of a visa invitation for relatives will fundamentally be made on a case-by-case basis; no guarantee can be given that such an invitation will be issued.

  1. Final provisions

The contract will be governed exclusively by the law of the Federal Republic of Germany. Subsidiary agreements must be made in writing. The place of jurisdiction and performance will be Hamburg insofar as the parties are able to effectively agree on this.